This cloud-based solution is secure, customizable, and cost-effective.
Microsoft Dynamics 365 Business Central is an all-in-one business management solution that helps small to medium sized businesses streamline their processes, make more informed decisions, and grow their business. It offers lots of advantages, including integration capabilities, increased productivity, scalability, and a secure platform that is based in the cloud.
An Integrated Solution
Microsoft Business Central brings together financial management, sales, purchasing, inventory, project management, and more into one integrated solution. It is designed to integrate with other Microsoft products, as well as with third-party applications, to provide a complete business management solution. Integration options include:
Microsoft Power Platform: This is a suite of tools that allow businesses to build custom applications and workflows, automate processes, and gain insights from data. Microsoft Business Central can be integrated with Power Apps, Power BI, and Power Automate to create custom solutions that meet the unique needs of the business.
Office 365: Microsoft Business Central can be integrated with Office 365, allowing businesses to access their data and perform tasks from within their familiar Office applications, such as Outlook, Excel, and Word.
Dynamics 365 Customer Engagement: Microsoft Business Central can be integrated with Dynamics 365 Customer Engagement to provide a complete customer relationship management (CRM) solution. This integration allows businesses to track customer interactions, manage sales pipelines, and provide exceptional customer service.
Third-party applications: Microsoft Business Central can be integrated with a wide range of third-party applications, such as Shopify, Magento, Salesforce, and more, to extend its functionality and provide a comprehensive business management solution.
Microsoft Azure: Microsoft Business Central can be deployed on Microsoft Azure, which provides a scalable, secure, and reliable cloud infrastructure. This integration allows businesses to easily manage their infrastructure and resources, and quickly adapt to changing business needs.
Increase Productivity
Microsoft Business Central is designed to increase productivity by streamlining business processes and providing real-time insights into financial and operational data. Ways it can increase productivity include:
Streamlined processes: Microsoft Business Central provides businesses with a complete business management solution, bringing together financial management, sales, purchasing, inventory, project management, and more into one integrated solution. This integration reduces manual data entry, eliminates silos between departments, and streamlines workflows, which increases efficiency and productivity.
Automated processes: Microsoft Business Central allows businesses to automate their processes, reducing the need for manual intervention and increasing productivity. For example, businesses can automate their invoicing and payment processes, automate the creation of purchase orders, and automate the scheduling of recurring tasks.
Real-time insights: Microsoft Business Central provides real-time insights into financial and operational data, allowing businesses to make more informed decisions. Businesses can monitor their cash flow, track inventory levels, and analyze sales data, among other things, to identify trends, optimize processes, and make better decisions.
Mobile access: Microsoft Business Central can be accessed from anywhere using a mobile device, allowing employees to stay connected and productive while on the go. Employees can access business data, complete tasks, and communicate with colleagues from their mobile devices, which increases productivity.
Customizable: Microsoft Business Central can be customized to meet the specific needs of the business, allowing businesses to tailor the software to their unique workflows and processes. This customization increases productivity by allowing employees to work with a solution that fits their needs and preferences.
The Ability to Scale
Microsoft Business Central is designed to be scalable, which means it can grow and adapt to the business as its needs change over time. Here are some ways that Microsoft Business Central is scalable:
User scalability: Microsoft Business Central can accommodate a growing number of users, from a few users to several hundred. This makes it suitable for small businesses that are just starting out as well as larger enterprises that require more users.
Feature scalability: Microsoft Business Central can be scaled to include more features and functionalities as the business grows. This means that businesses can start with a basic set of features and then add more as they need them.
As with increasing productivity (see above), the software provides customization at scale, allowing businesses to tailor it to their unique workflows and processes, which allows them to work more efficiently and effectively; cloud scalability (see below); and integration at scale (see the integration solution section above).
A Cloud-Based Solution
Microsoft Business Central is a cloud-based solution, which means businesses can access their data from anywhere, at any time. This means that the software is hosted on Microsoft's cloud platform, Azure, and is accessible via a web browser or mobile app. This cloud-based solution offers several benefits:
Accessibility: Microsoft Business Central can be accessed from anywhere, at any time, as long as there is an internet connection. This makes it easy for employees to work remotely or from different locations, which can increase productivity and collaboration.
Scalability: As a cloud-based solution, Microsoft Business Central can scale up or down depending on the needs of the business. This means that businesses can easily add or remove users, storage, and other resources as needed, without having to worry about managing their own hardware or software infrastructure.
Cost-effective: Microsoft Business Central is a cost-effective solution, as businesses only pay for what they need. This includes a monthly subscription fee based on the number of users and any additional features or functionalities that are added.
Upgrades and maintenance: As a cloud-based solution, Microsoft Business Central is automatically updated with the latest features and security patches, which means that businesses don't have to worry about maintaining their own software infrastructure.
Don’t Forget About Security
Microsoft Business Central includes built-in security features, such as role-based access controls and data encryption, to help protect sensitive business data. It has robust security features to ensure that data is protected and secure. Here are some of the security features:
Access controls: Microsoft Business Central provides role-based access controls, which allow administrators to manage access to the system and data based on a user's role or job function. This ensures that users only have access to the data they need to perform their job.
Data encryption: Data in Microsoft Business Central is encrypted both in transit and at rest. This means that data is protected when it is being transmitted between devices, and when it is stored on Microsoft's cloud platform, Azure.
Multi-factor authentication: Microsoft Business Central supports multi-factor authentication, which requires users to provide two or more forms of identification before accessing the system. This provides an extra layer of security to protect against unauthorized access.
Auditing and logging: Microsoft Business Central provides detailed auditing and logging capabilities, which allow administrators to track user activity and detect any unauthorized access or activity.
Compliance: Microsoft Business Central is compliant with a number of industry standards and regulations, including GDPR, HIPAA, and ISO 27001. This means that businesses can be confident that their data is being stored and managed in compliance with these regulations.
A Case Study
Exceed Enterprises is a nonprofit based in Milwaukie, Oregon, that specializes in providing vocational, recreational, and personal development services for people with diverse abilities. They employ over 200 people in a 32,000-square-foot production facility for light manufacturing with additional off-site work crews for local industries.
In 2019, Exceed realized the need to shift its base from Accpac onto a new cloud-based ERP system that could integrate its accounting and manufacturing needs. Exceed staff were maintaining a number of custom databases and spreadsheets, slowing down operations. Exceed transitioned to Microsoft Dynamics Business Central, dividing the project into two phases. The project was completed within a year, using Microsoft’s SureStep implementation methodology.
Overall, Microsoft Business Central can help businesses increase efficiency, reduce costs, make better-informed decisions, and grow their business, making it a valuable tool for small to medium-sized businesses.
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